This Privacy Policy explains how KiNiMatics B.V. handles personal data collected via the contact form on the website. We respect your privacy and are committed to protecting the personal data you provide to us in accordance with the General Data Protection Regulation (GDPR) and the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.

​

Data Controller:

Company name: KiNiMatics B.V.

Company registration number (CBE/VAT): BE 1014.271.689

Email address: niels@kinimatics.be

Address: [Registered office, Belgium]

​

1.1 What personal data do we process?

When you use our contact form, we collect and process the data you explicitly fill out. This typically includes:

• First and last name

• Email address

• Phone number (if provided)

• Content of your message or query

​

1.2 Legal basis and purpose of processing

We process your personal data exclusively on the following legal bases:

Legitimate interest: To respond to your questions, requests, or comments submitted via the contact form.

Contractual or pre-contractual measures: If your contact request is intended to request a quotation or prepare an agreement.

​

1.3 Retention period of your data

Your data will not be kept longer than strictly necessary to achieve the purpose for which it was collected. If your contact request does not lead to a commercial relationship or agreement, your data will be erased within a reasonable timeframe (at most 1 year after your query has been handled), unless there is a legal obligation to retain it.

​

1.4 Sharing data with third parties

KiNiMatics B.V. does not sell or rent your data to third parties. We share your data exclusively with external service providers (such as our IT and website hosting partner) to the extent strictly necessary for the technical operation of the website and the contact form. Data processing agreements have been concluded with these parties to ensure the security of your data.

​

1.5 Your rights as a data subject

In accordance with GDPR legislation, you have the following rights regarding your personal data:

• Right of access and rectification: You may at any time request to inspect the data we process about you and have it corrected.

• Right to erasure ("right to be forgotten"): You may request us to delete your personal data.

• Right to restriction of processing: You may request to temporarily pause processing.

• Right to object: You have the right to object to the processing of your data based on our legitimate interest.

You can exercise these rights free of charge by sending an email to our email address listed above, accompanied by proof of your identity if necessary for verification.

​

1.6 Complaints

If you believe that KiNiMatics B.V. is not processing your personal data correctly, you have the right to lodge a complaint with the Belgian Data Protection Authority (GBA):

Drukpersstraat 35, 1000 Brussels

Email: contact@apd-gba.be

​

​

2. General Terms of Use for the Website

​

Welcome to the website of KiNiMatics B.V. Accessing and using this website is subject to the general terms of use set out below. By visiting and using this website, you explicitly agree to these terms.

​

2.1 Purpose of the website

This website is intended purely to provide informational details regarding the business activities and services of KiNiMatics B.V. No online purchases or orders can be placed through this website. The information on the website under no circumstances constitutes a binding offer to contract.

​

2.2 Intellectual property rights

The content of this website, including trademarks, logos, drawings, data, product or company names, texts, images, and software, is protected by intellectual property rights and belongs to KiNiMatics B.V. or entitled third parties. It is strictly prohibited to copy, reproduce, distribute, or use the information on this website in any manner without prior written consent.

​

2.3 Limitation of liability

KiNiMatics B.V. makes great efforts to ensure that the information provided is complete, correct, accurate, and up to date. Despite these efforts, inaccuracies may occur. Should the provided information contain inaccuracies, KiNiMatics B.V. will make every possible effort to correct this as quickly as possible.

KiNiMatics B.V. cannot, however, be held liable for direct or indirect damage resulting from the use of the information on this site. The website may contain links to third-party websites; KiNiMatics B.V. has no control over the content of those websites and cannot be held liable for their content or quality.

​

2.4 Use of the contact form

When using the contact form, the visitor undertakes to provide correct and truthful details. It is prohibited to use the form to transmit unlawful, fraudulent, defamatory, obscene, or otherwise inappropriate content, or to distribute unsolicited commercial communications (spam).

​

2.5 Applicable law and competent courts

Belgian law applies to these general terms and conditions and the use of the website. In the event of a dispute that cannot be resolved amicably, the courts of the judicial district in which the registered office of KiNiMatics B.V. is established shall have exclusive jurisdiction.

​

2.6 Amendments

KiNiMatics B.V. reserves the right to modify these terms of use and privacy policy at any time and without prior notice. Visitors are encouraged to consult this page regularly to stay informed of any updates.

​

​

​